Apartment Checklist (Free Printable + Notion Template)

With all the changes that’s happening out there, if you’re out in the market looking for a great new apartment to move into, you’ve come to the right place. Below are a couple of checklists that may help you stay focused on what’s important to you on your hunt for your next oasis.

Bonus Tip #

Most common advice out there is to spend no more than 30% of your pre-tax income on housing costs. Take the total cost you determine from these checklist and divide by your total monthly income to see if this remains within your price range.

Notion Template


A screenshot of free Apartment Checklist Notion template.




Video Walkthrough

Written Descriptions

  • Street address & unit # = unique identifier
  • City so you have another way to sort data if needed. I’ve kept it as a tag so it’s easily filterable and because there isn’t a likely possibility for there to be a wide variety of city names here.
  • Contact info column to record # and name of contact on site.
  • Appointment date column to record viewing date. You can set a reminder for yourself as well.
  • Rent amount
  • Travel time from work
    • left it as text so you can place the range of time it may take
    • alternatively, you can change to number format and pick either the min, median, or max time
  • Utilities
    • Which utilities are ***not*** included in the rent price
    • Inquire what the estimated monthly cost may be for that particular unit.
  • Laundry
    • Onsite, in suite or not available?
    • Most apartment buildings offer onsite coin laundries. Inquire how much it might cost to wash & dry one load at the average settings. Then calculate & enter the monthly amount you may require. All amounts below are monthly amounts.
  • Parking
    • Now I always look for underground parking, that’s a non-negotiable for me, so if it doesn’t offer underground parking, I don’t add to this list. But if you’re flexible on that, you can always add another column to show parking type available.
  • Storage
    • Some units come with additional storage at no added cost and some complexes charge an extra fee.
  • Internet/Phone/Cable
    • This something for you to consider before you head in, this may not be location specific so once you’ve browsed services offered, you can use the same # for all properties. This will just be used to calculate the total housing cost in the last column.
  • Total Costs
    • This is your total estimated monthly housing cost should you decide on that particular unit.


What are some non-negotiables for you when you’re looking at a new place to move into? What is the biggest deciding factor when it comes to choosing your next apartment?

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